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Once you deposit your paper, the SRI team checks the publisher's policy to find out whether, when, and under which conditions the paper can be posted online.

Copyright for journal articles

A very useful tool is the ROMEO database. ROMEO allows you to search for the publisher's policies on putting journal articles online for open access.

Authors can search by:
— Journal title
— Publisher name

Another feature of ROMEO is the use of a colour code to indicate the publisher policy. The two main colours of your interest are: green and blue. Green and blue colours mean that publishers allow you to deposit author's version or the publisher's version.

You might be wondering what the difference between an author's version and a publisher's version is:
— An author's version is the version of your paper that has been peer-reviewed, amended and accepted by the journal editors.
— A publisher's version is the accepted paper which the publisher has typeset or formatted.

ROMEO also indicates when a publisher imposes an embargo to your papers. An embargo is a period of time determined by the publisher during which the paper cannot be made open access.

Copyright for books chapters or conference papers

ROMEO does not provide information on the posting of book chapters or conference papers. But the SRI team can help you by:
— Contacting the publishers, or
— Contacting the conference organisers
on your behalf, so you can deposit your book chapter or conference paper on SRI.

Keeping your rights

If you are in the process of publishing a journal article, conference paper or a book, you may consider keeping the right of reproduction and distribution of your work for non commercial purposes. You can:
— Read carefully your publisher copyright agreement and keep it for future reference.
— Negotiate your copyrights with the publishers. Remember that if you don't keep your rights, publishers can control whether, when and where you are allowed to post your own work.

Please see Author Rights and Copyright for advice on how to facilitate the widest dissemination of your research outcome.

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